Department Home

3 months ago

The Business Services Division is responsible for all day-to-day and long-range business matters of the District. We provide a myriad of services in support of K-8 schools, such as Fiscal Services, Food Services, Head Start, Latchkey, Maintenance and Operations, Purchasing, Payroll, Student Information System, and Transportation. Our goal is to deliver business services that support and enhance the learning environment in a responsible and cost-effective manner.


Business Services Staff

Andreya Viscovich

Sarah Evers

 

Kim Ekholm

Cindy Mello

 

Joel Sanders

Eduardo Reynoso

 

Rosemary Sandoval

Casandra Martinez

 

Wendy Watson

Raelene McCullough

Traca Bowen

 

Pat Black

Patty Hood

 

Shelly Smith

 

Lettie Line

 

 

 

 

 

 

Assistant Superintendent, Business Services

Fiscal Analyst Health Benefits Coordinator

 

Director of Food Services

Cafeteria Account Technician

 

Director of Maintenance, Operations and Transportation

Custodian, District Office

 

Head Start Coordinator

Head Start Account Technician

 

Latchkey Supervisor - Hughes

Latchkey Supervisor - Sipherd

Latchkey Supervisor - Stroud

 

Payroll Technician

Business Services Technician

 

Account Technician

 

Information Systems Data Specialist

 

 

 

 

 

 

 

aviscovich@empire.k12.ca.us

severs@empire.k12.ca.us

 

kekholm@empire.k12.ca.us

cmello@empire.k12.ca.us

 

jsanders@empire.k12.ca.us

ereynoso@empire.k12.ca.us

 

rsandoval@empire.k12.ca.us

cmartinez@empire.k12.ca.us

 

wwatson@empire.k12.ca.us

rmccullough@empire.k12.ca.us

tbowen@empire.k12.ca.us

 

pblack@empire.k12.ca.us

phood@empire.k12.ca.us

 

ssmith@empire.k12.ca.us

 

lline@empire.k12.ca.us

 

Accounts Payable

4 days ago

Accounts Payable / Purchasing


The main focus of the Purchasing Office is to facilitate the acquisition of goods and services in order to meet the needs of schools and departments of the Empire Union School District. The Accounts Payable department is responsible for the disbursement of funds for goods and services received throughout the district. The function of this office is to organize and administer procurement/purchasing for the district in accordance with the responsibility and authority delegated by the Superintendent of Schools and the Board of Trustees and to use pertinent documents (i.e., invoices, packing lists, credit memos) to reconcile payment prior to disbursing the funds. The Accounts Payable department is dependent upon campuses and departments releasing (signing the pink copy and remitting to Accounts Payable) the PO's in order to remit payment.

 

 Acquisition of the requested goods and services shall be made only by the issuance of an official numbered District purchase order, approved by the Assistant Superintendent of Business Services. Any commitment to acquire goods or services on behalf of the Empire Union School District prior to securing a bona fide purchase order or without prior approval from the Business Office or designee is prohibited. The only official authorized to obligate or commit the district involving the acquisition of goods or services is the Assistant Superintendent of Business Services or other authorized agent of the District.

Contacts - Accounts Payable

Shelly Smith

116 North McClure Rd.

Modesto, CA 95357

(209) 521-2800 ext. 2208

ssmith@empire.k12.ca.us

 

Please contact Shelly for help with:   

  • Office Depot Orders
  • Purchase Order Encumbering
  • New Vendors
  • Form 1099 Reporting
  • EDD Form 542 Compliance
  • Purchases/expenditures related to Instruction and Curriculum

Sarah Evers

116 North McClure Rd.

Modesto, CA 95357

(209) 521-2800 ext. 2200

severs@empire.k12.ca.us

 

Please contact Sarah for help with:

  • Purchase Order Disbursements
  • Accounts Receivables
  • Check and Reimbursement Requests
  • Form 1099 Reporting
  • EDD Form 542 Compliance
  • Purchases/expenditures related to Facilities, Maintenance, Custodial and Transportation
  • Deposit Receipts
  

  For Accounts Payable / Receivable forms, go to Forms on Demand.

QCC - Tutorials

Below is a list of tutorials to assist with looking up vendors, funding, account activity and financial reports.

 

Purchase Requisitions Instructions and Samples

Payroll

3 months ago

Pay Period Information



End of month payroll is paid on the last workday of the month.

Mid-month payroll covers any work completed from the 16th through the 15th and is payable on the 10th day of the following month.

  • End of Month time sheets, from school sites, are due to Pat no later than the 5th of the month following the end of the previous month.

 

  • Mid-month time sheets, from  school sites, are due to Patty no later than the 18th of the month following the completion of the previous payroll period.

 

  • Sub Sign In/Out sheets are due to Patty the Tuesday following the close of the previous week. 

 

For payroll forms, go to Forms on Demand.



Employee Forms



Certificated Substitute Information



Links to Retirement Information



Tax Sheltered Annuities (403b) & Deferred Compensation (457b) forms and information are available at:

For a list of the approved tax shelter vendors, click here.

Salary Reduction Agreement: Your employer's salary reduction agreement can be found here.





The TDS Group

6939 Sunrise Blvd, Suite 250
Citrus Heights, CA 95610
Phone: (866) 446-1072, Option 4

Fax: (916) 723-3994

Email: planadministrator@tdsgroup.org



Payroll Personnel

Pat Black: (209) 521-2800 Ext. 2211


Patty Hood
(209) 521-2800 Ext. 2210

Health Benefits

3 months ago

Health Benefits

 COBRA general notification form:

 Please contact Sarah Evers at (209)521-2800, ext. 2203 or by e-mail if you have any questions regarding health benefits.


Affordable Care Act

The Patient Protection and Affordable Care Act passed by Congress, signed into law on March 23, 2010 by President Barack Obama, mandates that all Americans, with a few exceptions, be insured for specific essential health care benefits, and that the insurance coverage be deemed to be affordable based on the Federal Poverty Level.

 

The Affordable Care Act, commonly referred to as the ACA, is being phased in over a period of years, with the most significant changes to the current health care delivery system which took effect January 1, 2014, or on the first day of the employer's new plan year after January 1, 2014.  Covered California is California's Exchange, which is a public insurance marketplace that guarantees access to private insurance policies with premium and cost-sharing subsidies for lower-income individuals who don't have access to affordable employer coverage. 

 

Please click on the link below for Empire Union School District's Notification to Employees:

 

Affordable Care Act Exchange Information:


See insurance rates, benefit summaries, enrollment forms, SBCs, and HIPPA notifications below for each of our insurance groups.

 

Certificated Staff

Classified Staff


 
 
 

 


 

 

SISC Summary of Benefits and Coverage (SBC) 2016-17:



CSEA Classified  Staff



Delta Dental


  • Delta Dental - Website Link:

         www.deltadentalins.com

         http://mysmilekids.com

VSP Vision Care


  • VSP - Website Link:

          www.vsp.com

 


Forms on Demand

3 months ago

                                          Forms on Demand


Below is a list of frequently used forms.  Please contact the Business Office at 521-2800 if you do not see a form that you need.

                                          Accounts Payable/ Receivable

Monthly Mileage Reimbursement

Employee Automobile Use Form - Proof of Insurance for Mileage Reimbursement &/or Driving District Vehicles

Pre-authorization for Reimbursement

Purchase Requisition (PO) forms - These forms are NCR - Please contact the Business Office for forms.

Request for Check - These forms are NCR - Please contact the Business Office for forms. 

Request for Conference/Workshop Reimbursement

Request for Reimbursement Instructions

W-9 Form

                                         Associated Student Body (ASB)

                                                    Business Office

Business Services Dates & Deadlines           

Personal Auto Use Form for Transporting  Students                                                    

Conference / Workshop Approval Request & Guidelines     

Inventory Cards (Green)

Donation to School Form                                                   

Key Sign Out Form

Grant Application - under $5000                                        

LEA Medi-Cal Proposal Form

Grant Application - over $5000                                           

Parent Release Medical Treatment Authorization

IMagik Copy Cost Spreadsheet                                         

Property Loan Agreement

Impaction Budget Transfer Form TK - 6                             

Employee Automobile Use Form - Proof of Insurance &/or Driving District Vehicles

Impaction Budget Transfer Form 7 -8                               

Use of Facilities Application

Independent Contractor Agreement                                  

Williams Complaint Form - English

Williams Complaint Form - Spanish

                                                                                                                                 

                                                  English Learners

                                                  Food Services

Free / Reduced Lunch Application - Not available online - please check with the school office.

Catering Guide

Catering Menu

Catering Menu Order

Catering Order Form

Nutrition Standards - Smart Snacks in School

Sack Lunch Request form for Field Trips

Special Meals Accommodation Form

Suggested Food Items for Classroom - English / Spanish

 

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