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7/30/18 Secretaries Meeting Agenda

about 1 month ago

Secretaries Meeting

July 30, 2018

 

Human Resources 

C.W. Smith, Ed.D., Assistant Superintendent, Human Resources

Kathy Dick, Personnel Specialist


Instructional Services/Special Education Services

 Andrew Kersten, Assistant Superintendent, Instructional Services/Special Education Services

Rocio Rocha, Administrative Assistant to the Assistant Superintendent, Instructional Services/Special Education Services

Janet Parkinson, Administrative Assistant to the Assistant Superintendent, Instructional Services/Special Education Services

Aimee Barnard, Program Specialist

Elisabeth Wilson, ASES Program Coordinator

Erika Guerrero, Interpreter/Translator

  • Aeries, CALPADS, SEIS, CA Dashboard, CAASSP Alignment
  • Aeries Data Entry
  • Aeries Users


Transportation Department

 Joel Sanders, Director of Maintenance, Operations, Transportation, and Facilities

Koni Hooker, Maintenance, Operations, Transportation, and Facilities Dispatcher/Secretary


Business Department

Andreya K. Viscovich, Assistant Superintendent, Business Services

Gina McCoy, Administrative Assistant to the Assistant Superintendent, Business Services

Sarah Evers, Fiscal Analyst

Pat Black, Payroll Technician

Karie Keener, Business Services Technician

Patty Hood, Business Services Technician

Shelly Smith, Account Technician II

Lettie Line, Information Systems Data Specialist

Andrea Reese, Director of Food Services

  • Business Services Dates & Deadlines
  • Budgets
    • 18-19 Budgets can be accessed from QCC
    • Carry Over will be added by end of August
    • SPED Site Budgets
  • Purchasing – PO’s
    • All Purchases should be through PO process or Pre-Approved
    • Refresher training & assistance on PO Routing is available – contact Sarah, Shelly, Andreya
    • System will cutoff ability to input Purchase Requisitions on PO cutoff deadline (April 5th)
    • Allow 3 weeks for processing
  • Per Diem – No Changes
    • If you have questions, contact Andreya or Sarah prior to travel
  • Office Depot
    • Implementing new electronic approval system
    • Individual site trainings have been scheduled
  • Payroll
    • Deadlines are CRITICAL
    • EWA’s/SBA’s Must be created/Time posted PRIOR to sending over timesheets
  • Use of Facility Applications
    • Process begins at the sites
    • Site Principal, custodian and FS determine availability
  • Forms Due to Business Services
    • Transporting Students (2 Site Designees), CA DL, Insurance Declaration Page
    • Bell Schedules
    • Site Maps
    • Instructional Minute Calculations
  • Inventory
    • Green cards must be completed, including serial numbers
  • Benefits – Open Enrollment Information to follow