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Secretaries Meeting Agenda

about 1 month ago

Secretaries Meeting

July 29, 2019

 

Human Resources 

C.W. Smith, Ed.D., Assistant Superintendent, Human Resources

Kathy Dick, Personnel Specialist


Instructional Services/Special Education Services

 Andrew Kersten, Assistant Superintendent, Instructional Services/Special Education Services

Rocio Rocha, Administrative Assistant to the Assistant Superintendent, Instructional Services/Special Education Services

Brittany Hale, Instructional Services/Special Education Services Secretary


Transportation Department

 Joel Sanders, Director of Maintenance, Operations, Transportation, and Facilities

Koni Hooker, Maintenance, Operations, Transportation, and Facilities Dispatcher/Secretary


Business Department

Andreya K. Viscovich, Assistant Superintendent, Business Services

Gina McCoy, Administrative Assistant to the Assistant Superintendent, Business Services

  • Business Services Flow Chart
  • Business Services Dates & Deadlines
  • Budgets
    • 19-20 Budgets can be accessed from QCC (Forms on Demand)
    • Carry Over will be added by end of August
  • Purchasing – PO’s
    • All Purchases should be through PO process or Pre-Approved
    • Refresher training & assistance on PO Routing is available (Forms on Demand)
    • System will cutoff ability to input Purchase Requisitions on PO cutoff deadline (April 3rd)
    • Allow 3 weeks for processing from date of site approval
  • Travel and Conference (Forms on Demand)
    • No Changes
  • Office Depot
    • POs must be in place
    • Staff Trainings (Forms on Demand)
    • Packing slips sent over timely with all required elements (see sample)
  • Payroll
    • Deadlines are CRITICAL
    • EWA’s/SBA’s Must be created/Time posted PRIOR to sending over timesheets
  • Use of Facility Applications (Forms on Demand)
    • Process begins at the sites
    • Site Principal, custodian and Food Service Department determine availability
  • Forms Due to Business Services
    • Transporting Students (2 Site Designees), CA DL, Insurance Declaration Page
    • Bell Schedules
    • Site Maps
    • Instructional Minute Calculations
  • Inventory
    • Green cards must be completed, including serial numbers
  • Benefits – Open Enrollment Information to follow