Accounts Payable / Purchasing
The main focus of the Purchasing Office is to facilitate the acquisition of goods and services in order to meet the needs of schools and departments of the Empire Union School District. The Accounts Payable department is responsible for the disbursement of funds for goods and services received throughout the district. The function of this office is to organize and administer procurement/purchasing for the district in accordance with the responsibility and authority delegated by the Superintendent of Schools and the Board of Trustees and to use pertinent documents (i.e., invoices, packing lists, credit memos) to reconcile payment prior to disbursing the funds. The Accounts Payable department is dependent upon campuses and departments releasing (signing the pink copy and remitting to Accounts Payable) the PO's in order to remit payment.
Acquisition of the requested goods and services shall be made only by the issuance of an official numbered District purchase order, approved by the Assistant Superintendent of Business Services. Any commitment to acquire goods or services on behalf of the Empire Union School District prior to securing a bona fide purchase order or without prior approval from the Business Office or designee is prohibited. The only official authorized to obligate or commit the district involving the acquisition of goods or services is the Assistant Superintendent of Business Services or other authorized agent of the District.